A reputable company in Lagos is need of a project manager

Job Role: Project manager

Job description:
Reports to the Commercial Director/Creative Director 

This role reports to the commercial director and creative director. The candidate must possess the knowledge, experience, and confidence to engage and professionally interact with the design professionals, consultants and client while successfully directing the project team and any other construction related personnel in planning, coordinating and safely executing the work in accordance with the contract documents, schedule, and budget.


Main Responsibilities:

Review the project plans and specifications and comment on the project design, scheduling, possible, cost savings measures and potential construction problems.

Ensure that all projects are delivered on-time, within scope and within budget

Developing project scopes and objectives, involving all relevant stakeholders, and ensuring technical feasibility

Ensure resource availability and allocation

Develop a detailed project plan to track progress

Use appropriate verification techniques to manage changes in project scope, schedule, and costs

Measure project performance using appropriate systems, tools, and techniques

Manage the relationship with the client and all stakeholders

Perform risk management to minimize project risks

Create and maintain comprehensive project documentation and communicate them when necessary

Periodically scout for new vendors to add to the existing list, set up meetings with these vendors and organisation 

Contribute to job activities in accordance with company's policies and procedures, specifically those related to project management and within the bounds of the project contract.

Raise and discuss relevant issues at the job site meetings. Prepare & issue minutes of all site meetings

Maintain and enforce good construction standards and quality control.

Keep track of all project activities and escalate any issues to the Management to meet up with deadlines.

Notify management of any delays or lags. 


As Project Manager, you will be involved in the following:

Ensure project meeting with team members is held on a weekly basis

Ensure that project process is followed from start to end. 

Prepare lessons learnt at the end of every project. 

Ensure there are enough staff and resources based on the projects on ground. Also keep abreast of upcoming projects.

Have weekly meetings with accounts and HR for adequate and effective allocation of resources. 

Ensure proper documentation with clients and vendors 

Ensure proper communication with clients and vendors. Also ensure tasks are completed in a timely manner.



RESPONSIBILITIES TO CONTRACTORS

Invite contractors and the team to view project time lines on Zoho so they can view documents, plans, electrical and drawings

Get updates on project timelines

RESPONSIBILITIES TO THE CLIENTS

Send clients a weekly report about what is activities on their site

Ensure a client signs off on all invoices, shop drawings etc.…

All documents and filing are properly organized

At the start of every project, clients should be notified that all queries, adjustments be passed through the Project manager

Ensure that no additional work be carried out if payments are not made. Clarify from the senior Accountant

Bi-weekly visit to site with the senior architect to ensure reports given by the senior architect is correct

Ensure a hand over and a reconciliation of accounts are done with the clients. This shows what is been purchased and delivered with a signature from the client

RESPONSIBILITIES TO THE SENIOR ARCHITECT

Double check on all drawings and review the required drawings

Review the scope of work for the contractors and other vendors

Weekly project meetings with the senior architect

Review variations with the senior architect

Ensure the procurement list is properly done and get it approved by the Creative Director



RESPONSIBILITIES TO THE VENDOR

Arrange delivery to all vendors. Any additional packaging should be processed through accounts department

Ensure vendors are paid on time. Payments should be requested for in advance. Any delays in payment should be escalated to the management.

Ensure vendors sign off on documents they have quoted for

Ensure quotation is sent before vendors carry out any jobs on site

A time line should be in place for quotation for works

Review vendors performance every 4 months (at the end of every project)

RESPONSIBILITIES TO THE CLIENT

Ensure payment confirmation before work starts

You might be required to work late hours or weekends in delivery of projects

A spread sheet should be created for approval for the client; also, any delay from the client can affect delivery time (Please inform the client)

Monitor client’s approval

Monitor how long it takes contractors to get back to Us ( there should be a timeline)



RESPONSIBILITIES TO ACCOUNTs

Weekly meeting with the senior accountant (discuss payments that need to be made, if there are any variations, goods imported and cost of shipping)

Arrange delivery to vendors

RESPONSIBILITIES TO LEGAL

Discuss issues with clients; take legal advice on how to deal with clients

Ensure all background issues are handed over properly to the lawyer

Ensure all communication is via email; verbal communication should be followed through by an email

All WhatsApp messages should be screen grabbed and sent to drobox. Ensure message archives expire after one year

RESPONSIBILITIES TO HR

Flag up anyone is not following process and lessons learnt at the end of every project

Manage petty cash for miscellaneous purposes for your department (a spread sheet should be created to account for the cash spent)

A payment request should be done to accounts department regarding phone top up and the rest

Keep logs of staffs’ performance

Discuss staff needs – training needs

RESPONSIBILITY TO MANAGEMENT

Bi-weekly meeting with the management

Skills and Qualifications 

Excellent skills with Microsoft Office Packages especially Word, Excel, PowerPoint, and Outlook etc.

Knowledge of Zoho Projects or any other project management tools

Ability to pay attention to detail

Good Communication skills

Ability to solve problems or proffer solutions with limited supervision

Ability to manage time effectively

Self-management skills

Proven working experience as a project administrator in the construction/interior design sector

Excellent client-facing and internal communication skills

Excellent written and verbal communication skills

Solid organizational skills including attention to detail and multi-tasking skills

Bachelor’s degree in Project Management, Civil or Mechanical Engineering, or any other relevant course.

Project Management Professional Certification is an added advantage



Interested candidates should send CV to myhotjobz@gmail.com, using the job title as subject of the mail.